Recall Issues Guidelines for Securing Business Records in Hurricane Season
Leader in Data Protection Services Defines Straightforward Strategies to Protect Documents Critical to Business Continuity
Norcross, Ga.—June 11, 2012—Recall, a leader in document storage, secure document destruction, digital document management and data protection, today issued records information management (RIM) best practices guidelines. As hurricane season begins, Recall developed these guidelines to assist businesses of all sizes along the Atlantic coastline to properly assess their business continuity in preparation for the hurricane season. Recall is a global leader in managing business records for companies in more than 20 countries.
The guidelines, available online at http://www.recall.com/prepared help businesses examine their RIM program and how this program works in conjunction with a company’s business continuity execution. Recall’s strategies include specific guidelines to mitigate document loss and damage in hurricane season, including:
- Methods to create and implement a records information management plan, detailing the past and current lifecycle status of documents.
- Techniques to perform full risk assessments of physical security of critical documents.
- Strategies to collect and store critical documents and computer backup tapes in a secure, hurricane-proof, off-site location.
“Hurricanes offer little time for organizations to secure documents, making it critical to address business continuity concerns ahead of time. The time to develop a RIM plan is now,” said Barry Medintz, global vice president and general counsel at Recall. “Without a strategy in place, organizations increase their business risk in the event of a devastating hurricane.”
Additionally, lost or damaged documents can place organizations outside of strict compliance regulations, such as HIPAA, HITECH and Sarbanes-Oxley, which require the retention of volumes of sensitive records. Recall has more than 20 years of experience securing business documents for organizations around the globe.
“Communicating a clear and uniform RIM plan before hurricane season is key,” said Mark Emery, global director of record information management consulting services at Recall. “Creating an effective strategy requires coordination across all departments and a thorough audit of all documents. While not a simple task, this preparation will put organizations in position to account for documents that are most critical to business continuity.”
Recall is a global leader in managing information in multiple formats throughout its lifecycle. The company has more than 300 dedicated operation centers, spanning five continents in more than 20 countries. As a global leader in document storage, secure document destruction, digital document management, and data protection, Recall manages more than 100 million cartons worldwide. Recall is owned by Brambles Limited. For more information, please visit www.recall.com.
For Additional Information Contact:
Joe Palladino or Britt Gottlieb